Privacy notice for shared ownership housing applicants

What do we use the information for?

We use the information to carry out our duties with regard to managing applications for shared ownership housing.

What information do we hold and use?

We collect and process the following information:

  • personal information (such as name, date of birth, occupation, postal address, email address, telephone numbers)
  • employment details
  • income, Pensions and Benefits
  • monthly expenditure
  • financial Information regarding debt and savings
  • mortgage details
  • equalities monitoring information in accordance with Government requirements

On what grounds do we use the information?

We will only use your data for one or more of the following reasons:

  • in order to for us to assess your application to enter into a contract with us, for example purchasing a home
  • where it is necessary in order to meet a legitimate interest, for example providing advice to you on alternative housing options
  • to meet the conditions of any grant funding provided by Homes England

Where we collect any sensitive data from you, we do this to ensure that we treat you fairly by complying with our responsibilities under equalities legislation and our own policies.

How do we collect this information?

The personal data we collect is taken from the application form and documents you provide in support of your application for shared ownership housing.

Who do we share your information with? 

Once the information has been received for the purposes of purchasing a shared ownership property we will only share your information in the following circumstances:

  •  We share your information internally with staff who are involved in processing and assessing your application to buy a home.
  •  We may share information with organisations such as estate agents, solicitors, financial advisers where we have a legal obligation to do so or where they are working on your or our behalf.
  • We will only share your personal information outside of East Riding of Yorkshire Council where we have a valid legal reason to do so, or where it is in your interests. We will share your information with the Government or their agencies for audit or performance purposes in line with data collection requirements.


How long do we store it and is it secure?

East Riding of Yorkshire Council has retention schedules in place to ensure that information is only held for as long as it is needed. For information on how long your data will be held visit the retention page of the Council’s website. Details of how we keep your information secure are available on the General privacy information page of the Council’s website.

What rights do you have?

The rights that you have depend on the grounds upon which we collect your information. All of the rights you could have are outlined on the data protection rights page of the Council’s website. In most cases, people applying for shared ownership properties will have the following rights:

  • The right of access – you are entitled to see the information we hold about you and can request a copy by emailing data.protection@eastriding.gcsx.gov.uk
  •  The right to rectification – if you believe any information we hold about you to be incorrect please email shared.ownership@eastriding.gov.uk and we will amend the information accordingly.
  • The right to restrict processing – should you wish us to limit how we use your data please email shared.ownership@eastriding.gov.uk with the reason for your request.
  • The right to object – in addition to the right to limit the use of your data, you also have a right to object to the use of your data for certain actions.  Should you wish to object to how we use your data please email shared.ownership@eastriding.gov.uk.


Where can I find out more?

If you want to know more about how the Council uses information, your rights or if you have any concerns about the way we collect or use your personal data, we request that you raise your concern with us in the first instance. Contact details are available on the General privacy information page of the Council’s website. Alternatively you can contact Information Commissioners Office.  

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