Data retention explained

Records management is governed by a number of laws and regulations, several of which concern data protection and Freedom of Information.

Why does records management matter?

Records management is governed by a number of laws and regulations, several of which concern data protection and Freedom of Information.

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed.  

Records management is the practice of maintaining records safely from the time they are created for council business activities, during retention and up to their eventual disposal (the information life cycle). A record can be on paper, digital or a physical object.   

These records are the council’s corporate memory.

How does the council manage records?

The council has a number of policies, procedures, and guidance in place to ensure information is managed appropriately. A key part of this is the council’s retention schedules. These schedules set out details about all the records created and kept by us so that decisions can be made about disposing of them on a routine and timely basis.

The council’s retention schedules have been produced in consultation with the departments responsible for the business activities to establish the legal and regulatory requirements and business needs on which record retention should be based. 

The council’s schedules are listed below:

Retention Schedule - Adult services (pdf 20kb)

Retention Schedule - Asset strategy (pdf 38kb)

Retention Schedule - Business management and commissioning (pdf 23kb)

Retention Schedule - Chief executive (pdf 33kb)

Retention Schedule - Children and young people specialist services (30kb)

Retention Schedule - Children and young people, support and safeguarding (pdf 58kb)

Retention Schedule - Children, young people, education and schools (pdf 33kb)

Retention Schedule - Council common/general (pdf 34kb)

Retention Schedule - Culture and customer services (pdf 315kb)

Retention Schedule - Economic development (pdf 85kb)

Retention Schedule - Finance (pdf 67kb)

Retention Schedule - Housing, transport and public protection (pdf 115kb)

Retention Schedule - Human resources and support services (pdf 70kb)

Retention Schedule - Infrastructure and facilities (pdf 34kb)

Retention Schedule - Legal and democratic services (pdf 20kb)

Retention Schedule - Planning and development management (pdf 110kb)

Retention Schedule - Public health and corporate strategy and performance (pdf 112kb)

Retention Schedule - Revenues and benefits (pdf 25kb)

Retention Schedule - Streetscene services (pdf 75kb)

Retention Schedule - Technology and transformation (pdf 62kb)

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